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Top Audio Teleconferences
2002 SS/HS Grantees: Annual Report Teleconference
September 15, 2005, 12:00 p.m. ET
Moderator: Kellie Dressler-Tetrick


Operator: Good day ladies and gentlemen and welcome to the Safe Schools Healthy Students Performance Report for 2002 grantees. At this time, all participants are in a listen only mode. Later we will conduct a question and answer session and instructions will follow at that time. If anyone should require any assistance during the conference, please press *, then 0 on your touchtone telephone. As a reminder, this conference call is being recorded. I would now like to turn the conference over to your hostess, Ms. Jane Hodgdon Young, Federal Project Officer. Ms. Hodgdon Young, you may begin ma'am.

Jane Hodgdon Young: Thank you very much, and thank you to the fiscal year 2002 and the few 2001 grantees for the Safe Schools Healthy Students Initiative that are joining us today. The purpose of today's call is to provide an opportunity for folks to ask questions about the upcoming performance report that is due on October 31, 2005. Before we go into an overview on that though, I want to introduce the folks that we have here with us in the room. My name's Jane Hodgdon Young, I serve as a Federal Project Officer for several Safe Schools Healthy Students grants, and I'm based at the U.S. Department of Education.

Patrick Dunkhorst: I'm Patrick Dunkhorst. I'm also a Federal Project Officer and I have six grants, and I am in the office of Juvenile Justice and Delinquency Prevention in the Department of Justice.

Idalia Massa: Hi, this is Idalia Massa. I am from the Department of Health and Human Services and I am a Federal Project Officer for Safe Schools.

Doris Steward: Hi, I'm Doris Steward. I'm with Health and Human Services and I, too, am a Federal Project Officer.

Michael Wells: I'm Michael Wells. I'm a Federal Project Officer working out of the Department of Education.

Caroline Fernandez: And I'm Caroline Fernandez, Federal contractor working out of SAMHSA.

Jane Hodgdon Young: All right. Thanks everyone. And to--to give a quick overview of the performance report as we begin today's call and before we take calls, I just want to remind everyone that the purpose for the performance report is to demonstrate your substantial--or substantial progress toward achieving the goals and objectives of your original grant application. As you know, in the last year, in fall of 2004, the U.S. Department of Education's reporting forms changed for performance reports. And in your last performance report, you did use these newer forms, but we did not have you fill them out completely. And that has changed this time. We are asking you to complete that section A. I want to just go over a couple of differences for the forms.

The first difference is that you are going to complete Section A of the performance report form. A second change is that it will be an annual performance report that covers the entire last year. So it would begin October 1, 2004 through September 30, 2005. And that would be for information regarding the progress that you have recently made, information that you would put into Section C of the report. And then your budget and your evaluation data will remain cumulative, meaning that that begins October 1, 2002 through September 30, 2005. Now we may have a couple of 2001 grantees that our joining us that need to submit a performance report. For you, those dates would change by one year.

To just talk for a second and make sure that I identified the papers that I'm going be looking at during our call. On Friday, September 2nd, we sent out electronically--Caroline Fernandez sent out electronically information on your performance reporting. And so there was a cover e-mail and that was followed by the Dear Colleague Memo that provides specific instructions for Safe Schools Healthy Students grantees that you need to know for filling out the performance reporting form. The other items that were included in that e-mail were information on how to access the online forms for the Department of Education's performance reporting forms. There were the instructions for completing those forms that are issued by the Department of Education. So those are slightly different from the Dear Colleague Memo, but they are referenced in the Dear Colleague Memo. And then, finally, there are the Grant Performance Report forms, and on those we're talking about -- called the ED524B-- and it is the cover sheet. Then there is an Executive Summary page, there's the Section A with some charts on it, and actually two pages of Section A. And then a final page that has Section B for budget information and Section C for additional information. So hopefully we're all starting on the same page here with these forms. And with the understanding that it is an annual performance report, as far as talking about progress achieved in Section C, but that budget will always be reported cumulatively and that your evaluation would be cumulative as well.

That said, I'd like to open it up for questions.

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Operator: Thank you ma'am. Ladies and gentlemen, if you would like to ask a question at this time, please press the 1 key on your touchtone telephone. If your question has been answered or you wish to remove yourself from the question cue, please press the # key. Again, to ask a question at this time, press the 1 key on your touchtone telephone. Our first question comes from Robert Ozuna from Yakima, Washington. Your question please.

Robert Ozuna: Yes, hello. You know in the past we've submitted a semi-annual report. And Section C reference information about the--the, you know, please use the same format you've been using. So I was wondering if we still need to do that for Section C, which is the last section of the 524B?

Jane Hodgdon Young: Yes. On page--let's see, page 7 of the Dear Colleague Memo.

Robert Ozuna: Yes.

Jane Hodgdon Young: That's where we talk about Section C.

Robert Ozuna: Uh-huh.

Jane Hodgdon Young: And yes, we do want you to use the same format that you have in previous times. So that would remain the same. The difference is that you're going to report on your activities and progress for the entire year, and it is okay to reference back to the last performance report that you submitted. I believe that was at the end of April or--

Robert Ozuna: Right. Right. Right. For the period up to March, yeah.

Jane Hodgdon Young: Okay. So--so you can reference back to that in this report, but Section C is the same--same format. Obviously, you want to review what it is that we're saying on pages 7 and 8.

Robert Ozuna: Right.

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Jane Hodgdon Young: Make sure that--that you're covering all the bases that we're asking, but it is the same.

Robert Ozuna: Let me--let me just ask for clarification or not. When you say it's the same, is it for the last six months, this Section C, or is it for the whole 12 months?

Jane Hodgdon Young: It's for the whole 12 months. The format is the same as what you have used in the past.

Robert Ozuna: Okay. But--so we're kind of duplicating the first six months we already reported, right?

Jane Hodgdon Young: You're adding onto that what you have done in the last six months. And I said that you can reference what was included in your previous report that was submitted at the end of April.

Robert Ozuna: Okay. And in those reports, we also talk about program objectives, and we talk about, you know, performance measures and all that stuff. So it's kind of a duplication, right, of the project status chart information?

Jane Hodgdon Young: No it's not. The project status chart, what we asked you to do in that is to identify one objective or performance measure for each element. So we're not asking you to include every single objective or element, it would be your project--or the Section A would be more of a highlight of your goals and objectives, one per element.

Robert Ozuna: Okay. Can I ask another question?

Jane Hodgdon Young: Sure.

Robert Ozuna: Then back up to Section A the, you know, the--the--on the 524B, our objectives are--some of our objectives are general in nature, and they don't have a numeric value. So I was just wondering how we might report those on that section?

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Jane Hodgdon Young: First, I--I think that you want to choose one per element.

Robert Ozuna: Right.

Jane Hodgdon Young: At least one per element.

Robert Ozuna: Right.

Jane Hodgdon Young: The one that you choose should be something that somewhat represents your work in that element--

Robert Ozuna: Right.

Jane Hodgdon Young: --in one way or another--

Robert Ozuna: Right.

Jane Hodgdon Young: --that--that you think is telling of the work that's going on.

Robert Ozuna: Right.

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Jane Hodgdon Young: And, finally, I would say that in--in the Department of Education's instructions for Section A, which begin on page 6, there is information for how to provide qualitative information in there. And it--it essentially utilizes the explanation of progress below. Throughout your six elements though, there should be measurable objectives that are going to have some quantitative data to them though.

Robert Ozuna: Okay.

Operator: Thank you. From Riverside, California, our next question comes from Jill Johnson. Ma'am, your line is open.

Jill Johnson: Thank you. I just have a question actually about the format of the Acrobat documents because you cannot save any information in them. Is there a--an alternate kind of form or way that they can be sent to us so that we can actually save the information we put in there so if we need to go back and change things, we don't have to retype everything into them?

Caroline Fernandez: I get that question a lot Jill. This is Caroline Fernandez.

Jill Johnson: Hi Caroline.

Caroline Fernandez: Hi. If you look at the supplemental instructions for accessing the forms--

Jill Johnson: Uh-huh.

Caroline Fernandez: --it will tell you how to get to the forms on the Web page. You'll notice on page--you can select either a pdf or a Word format.

Jill Johnson: Okay.

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Caroline Fernandez: You could select the Word format if you'd like to save your changes in it.

Jill Johnson: Okay. Thank you.

Caroline Fernandez: You're welcome.

Jane Hodgdon Young: And to follow up on that, when you do select Word, you're able to manipulate this document a little bit more so that it can better fit the--the six elements. So for example, if you have one performance measure or one objective per element that you're going to discuss in it, you're able to manipulate the document to reflect that.

Operator: Thank you. Our next question comes from Kimberly Smith from Hugo, Oklahoma. Your question ma'am.

Kimberly Smith: Hello. Hugo is a 2001 site that has been extended through June 2006; however, the dates in our objectives are through May 2005. Should we change those dates to June 2006?

Jane Hodgdon Young: Kimberly, I think that that would probably be a question that you and I should discuss in a separate conversation, or--or through e-mail. The reason is that right now you would be reporting on what had happened through 2005. You're going to have some objectives that--because I know you're project, you have some that you have achieved and then you're gonna have others that you're gonna be continuing to work on through June 2006. So why don't you and I discuss those specifically?

Kimberly Smith: All right. Thank you.

Jane Hodgdon Young: You bet.

Operator: Our next question comes from Barb Hutchinson from Spring Lake Park, Minnesota. Your question please.

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Barb Johnson: Hi Jane. Hi Michael.

Michael Wells: Hi Barb.

Jane Hodgdon Young: Hi.

Barb Johnson: Hi. I--I think somebody else actually addressed and I read the transcript from your 2003 call, and so I know that you're looking for the objective by elements. And, you know, we of course wrote our objectives based on--on--on goals for our project. I--there's no problem with putting it in--into that format in Section A, but Jane, would you prefer that I continue reporting by goal in the--in the narrative then?

Jane Hodgdon Young: Yeah, you don't need to change the way that your reporting in you're narrative, but it would be helpful if in the Section A, you could choose one--one by element or assign an element to each one.

Barb Johnson: Okay, and then kind of follow up question. If there are, you know, there are quite a few objectives that we do have, and if there is a couple of critical it's not any problem putting several objectives for elements? I mean that's fine, as well or are you just--

Jane Hodgdon Young: It's not a problem, but--but we do want you to--to think carefully about it and limit the number because it--it increases your burden, as far as completing the forms. So, you know, so you're not limited to one per element but that's--that's the minimal.

Barb Johnson: Okay. Okay. Thanks.

Jane Hodgdon Young: Uh-huh.

Operator: William Lutz of Omaha, Nebraska, your line is open.

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Neal Granginet [ph]: Hi this is Neal Granginet, working with Bill and our evaluation team here. This may be a question we have to extend individually as well, but our question is that we're on a no cost extension and so is this essentially an annual report for us, and then we do a final report later? Or how--how's that work?

Jane Hodgdon Young: You're a 2002 grantee, so--so most of the folks here are going--that are participating in today's call are going into their no cost extension. This is an annual report that in Section C you'll be reporting from October 1, 2004 through September 30, 2005, the last year of your work. Yes, there will be a final cumulative report that will cover all the work you've done since you first got awarded October 1, 2002, all the way through the end of your no cost extension period. You will use these forms, but the instructions will be slightly different.

Neal Granginet: Okay great. That--that answers exactly our question. Thanks.

Operator: Thank you, our next question comes from Robert Stevens of Charleston, South Carolina. Your line is open sir.

Robert Stevens: Thank you and everybody has done such a wonderful job. They've answered all our questions so you can go to the next one. Thanks.

Jane Hodgdon Young: Great.

Operator: Thank you. Our next question comes from Linda Rae from Santa Barbara, California. Your question please.

Linda Rae: Hi. I think most of my questions have been touched on by other people. I just had a question about Section C, the additional information instructions on page 8. Are those in addition to reporting in the form that we've been using before? So, in other words, Section C should include a report on the status of all our objectives, as well as these additional information questions?

Jane Hodgdon Young: Let me--let me make sure we're--we're talking from the same page here. Do you mean page 8 of the Dear Colleague Memo?

Linda Rae: Page 8 of the ED524B instructions.

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Jane Hodgdon Young: Okay. Okay.

Linda Rae: So they talk about changes in partners, statutory reporting requirements, that kind of information. That's in addition to reporting on our goals and objectives as we've previously done?

Jane Hodgdon Young: Let me--wait a minute. One--one--one more time. You're talking--you're looking at page 8 of the ED524B Department of Education instructions or--

Linda Rae: Yes.

Jane Hodgdon Young: Okay. All right. So the instructions for Section C, additional information, annual performance reports only?

Linda Rae: Yes.

Jane Hodgdon Young: Okay. All right. What we're looking for is just for you to respond that--to what is listed on pages 7 and 8 of the Dear Colleague Memo.

Linda Rae: Okay. So ignore these?

Jane Hodgdon Young: Yes, you do not need to--to look at these. Essentially what is listed in here is covered in--in what we have prepared in the Dear Colleague Memo.

Linda Rae: Okay. And then my other question--and I know this has already been asked, but is just--this is the first time I've heard that we were to select one objective or one outcome measure for each element. And we, in some elements, have many, many interrelated objectives. So I'm a little confused by that.

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Michael Wells: The--the selection of one has to do with Section A only.

Linda Rae: Uh-huh.

Michael Wells: We'd like for you to pick one or two for Section A to report there that you'll be following through with and highlighting. And as Jane mentioned, is a representative objective. But you'll be including all the objectives that you're measuring and all the ones that you talked about in your application when you have your narrative report in Section C.

Linda Rae: Okay, in the past, in Section C, we've primarily reported on our what I would call our service objectives or service delivery objectives. And--and because we don't have a final evaluation analysis at this time, we're entering into a no cost extension period. So we haven't done a final evaluation analysis, so we have not been reporting on our outcome measures per se, which are relying upon survey data. So I'm a little--I mean at this time are we expected in Section C to report on all of those outcome measures?

Michael Wells: Only those outcome measures that you have data for are--or those that you can report on obviously, and--and I'm sure that's the way you've been doing it in previous reports. Is reporting what data that you did have and how much information that you have available, and you'll continue to do that the same way.

Linda Rae: Okay.

Operator: Thank you. Our next question comes from Trina Bauling from Forest Park, Illinois. Your line is open ma'am.

Trina Bauling: Hi. I've kind of a mechanical question for those project objectives and performance measures that relate to public data or to things like school report card type data. How would we go about filling out the raw number and ratio and percentage under both the target and the actual performance data?

Jane Hodgdon Young: I would direct you to the ED524B instructions where on page 6 it provides information about how to report on those. And one of the--the pieces that--that is included in here; you really do need to read through all of--all of the instructions here. Because I believe what it--what it ends up saying is that you would do--that you're not expected to fill out all of the--that information. Where you have the raw number and the ratio and the percentage, and then your actual performance for those. But if you're using raw number in target, then you're using it in performance data. If you're using ratio, then--then you're reporting ratio too. I'm not sure--is that getting at your question?

Tina Bauling: Yeah. No I appreciate that, you're right. I hadn't--I had looked through this before, but I hadn't realized it went into that detail about the performance measure data. So, yes, that is helpful.

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Jane Hodgdon Young: Okay. And another note, for--for everyone is that when you're filling out this Section A, and it does say this in your--in your Dear Colleague instructions is that under Measure Type, you're going to put the word "project" because these are specific to the project that you're working on. It's not--not something that all Safe Schools Healthy Students is working on or anything like that, so your Measure Type is going to be project.

Operator: Our next question comes from Michael Quesnell from Saint Cloud, Minnesota. Your line is open sir.

Michael Quesnell: Thank you. Hello.

Jane Hodgdon Young: Hi.

Michael Wells: Hi Mike.

Michael Quesnell: Just two really short questions. In the instructions on subsection A, page 6, it says, "For each project objective, enter each associated performance measure." And but what you're saying today is a minimum of one.

Michael Wells: Exactly.

Michael Quesnell: So--am I correct?

Michael Wells: Yes.

Jane Hodgdon Young: Just that--a quick question, you said page 6, are you talking from the Dear Colleague Memo?

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Michael Quesnell: Yes.

Jane Hodgdon Young: Okay. And I'm saying yes, a minimum of one.

Michael Quesnell: So that's a--that's--

Jane Hodgdon Young: Element.

Michael Quesnell: Okay. And then the--the other question we have is do you have any criteria that you're suggesting on picking which performance measure we might use? I mean, obviously, all of us have multiple measures and so do you have any suggestions?

Jane Hodgdon Young: Only in the---the abstract that it be something that you feel represents that element or that aspect of your comprehensive plan.

Michael Quesnell: Okay.

Jane Hodgdon Young: We would prefer that it not be something like, you know, measuring the number of people that are coming to a training. That it be something that--that would have a little bit more meat to it than that, but other than that it's--it's at your discretion.

Michael Quesnell: Okay. Thanks a lot.

Operator: Again ladies and gentlemen, if you would like to ask a question at this time, please press the 1 key on your touchtone telephone. If your question has been answered or you wish to remove yourself from the question cue, press the # key. Our next question comes from Nancy Laurelli from Melville, New Jersey. Your question ma'am.

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Nancy Laurelli: Yes, I have a question on Section A.

Jane Hodgdon Young: Okay.

Nancy Laurelli: Just as an example so I can see how to fill this out, if one of our performance measures was we would reduce violence by 20% over the three-year period of the grant, what quantitative data do you want?

Jane Hodgdon Young: What are you collecting?

Nancy Laurelli: We collect the Violence and Vandalism State Reports, we have police reports, we have prosecutor numbers. They--

Jane Hodgdon Young: I would say choose one of those and use that, and then in the explanation section at the bottom of the page, explain what you chose and--and why.

Nancy Laurelli: So in quantitative data are we showing a percentage? Are we--the percentage reduction or the percentage it is now, or the percentage it was?

Jane Hodgdon Young: Well in the beginning you said that your performance measure was 20%?

Nancy Laurelli: Reduced violence and vandalism by 20%.

Jane Hodgdon Young: Okay. So--so you'd want to show what that was in your target. For example, if that meant a--a reduction by 50 kids or something like that, or 50 incidents, and then you'd want to follow that--that same data over to the actual performance data.

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Operator: Thank you. Our next question comes from Mary Torak from Syracuse, New York. Your question please.

Mary Torak: Hello Jane. My question is that we're a 2001 site, and we have fast-forwarded. I'm assuming we still put in an annual report for the 2004 - 2005, and then we report again through the next year on the four that we're fast-forwarding.

Jane Hodgdon Young: I'm not sure that I'm following your question. Let me--let me try and approach it from another angle. Yes, Syracuse, you're a 2000--

Mary Torak: One.

Jane Hodgdon Young: --grantee. So this annual report would cover October 1, 2004 through September 30, 2005. Later you will need to submit a final report.

Mary Torak: All right. Thank you.

Jane Hodgdon Young: Uh-huh.

Operator: Our next question comes from Mavis Kelley from Harrisburg, Pennsylvania. Ma'am, your line is open.

Mavis Kelley: This is just a really easy formatting question. For Section A, you're provided a one and a two, but then you want them for six elements. So, in fact, you'll want six pages in the end, one for each element?

Jane Hodgdon Young: Yes. And--and on that--on the location that Caroline told you on the Department of Education's Web site, with her instructions you can access these forms so that you can make those modifications to the documents.

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Mavis Kelley: Okay. Thank you.

Operator: Our next is a follow-up question from Robert Ozuna from Yakima, Washington. Your line is open, sir.

Robert Ozuna: Thank you. Just a--excuse me--just a clarification. On the Section A, for the objectives and the performance measures, is that from the beginning of our grant, or is that just for the last 12 months?

Jane Hodgdon Young: It should be from the beginning. It should be cumulative.

Robert Ozuna: Okay. All right.

Jane Hodgdon Young: If there's a real problem with it being cumulative because of how your local evaluation is structured, then you should work with your assigned Federal Project Officer to--to work out the details on that. Generally we want to be flexible. We're--we're trying to--we're asking you to report on things that you're already collecting, not--not to force you to recollect different information or something. So if that's a real burden, work with your Federal Project Officer, please.

Robert Ozuna: Okay. Thank you.

Operator: Again ladies and gentlemen, if you would like to ask a question, please press the 1 key at this time. Our next question comes from Clara Martinez from Landing, Utah. Your question please.

Clara Martinez: Good afternoon. I missed a long section of the discussion. I somehow was disconnected from the call. And that was Blanding, Utah. I'd like to know who the Project Officer for that grant--the San Juan School District Grant is.

Jane Hodgdon Young: Just one second. It--it's Denise Middlebrook.

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Clara Martinez: Okay. Thank you. And then another question, perhaps this was asked. Sorry if I'm being redundant. We also are in a final--final extension year, and when will the last report be expected?

Jane Hodgdon Young: Are--are you a fiscal year 2002 grantee?

Clara Martinez: Yes.

Jane Hodgdon Young: Okay. So this--this current report that we're talking about will just cover October 1, 2004 through September 30, 2005. Your final report will cover October 1, 2002 through your end date. And I don't know off the top of my head what your end date is, most people elected September 30, 2006, but some people made it at the end of June or something. Your final report is due 90 days after the end date.

Clara Martinez: Okay. So will that be the next report after this one?

Jane Hodgdon Young: That--that is what we would expect. It--it depends somewhat on your--your project's progress. For example, in another six months your--your Project Officer may feel that they need to collect some more information from you. In the past, that--that mid-year report for no cost extension grantees has been a very abbreviated update, not using the 524 form. But I--I am reluctant to answer that in one way or another because it will depend on your Project Officer's determination of your grant's progress.

Clara Martinez: Thank you.

Jane Hodgdon Young: Uh-huh.

Operator: Thank you. Our next question comes from Kimberly Smith of Hugo, Oklahoma. Your question please.

Kimberly Smith: Will a transcript of this call be available?

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Jane Hodgdon Young: Yes. We will send a transcript of the call out to all 2002 and 2001 reporting grantees, and we'll also--we will try to make it available on the Safe Schools Healthy Students Web page as well.

Kimberly Smith: Thank you.

Jane Hodgdon Young: The last one was available about a week after the call was held.

Operator: Again ladies and gentlemen, to ask a question please press the 1 key. Our next question comes from Nancy Laurelli from Melville, New Jersey. Your line is open.

Nancy Laurelli: Are there online anywhere completed Section A forms that we could look at as an example?

Jane Hodgdon Young: Unfortunately there are not for Safe Schools Healthy Students grantees. Our 2003's just recently submitted their reports, and I don't think Project Officers have had an opportunity to review those to be able to select ones that we would recommend you take a look at, at this time. So we don't have any models because this is the first time that we're asking any of our Safe Schools Healthy Students grantees to complete the Section A. What I can say is that if--when you submit, if there are questions, your Project Officer will work with you on those. So please don't feel that--that this is, you know, a one time opportunity to get it right. If there are any kind of problems, your Project Officer will work with you to--to correct those.

Nancy Laurelli: Thank you.

Operator: Our next question comes from Mavis Kelley of Harrisburg, Pennsylvania. Your question please.

Mavis Kelley: This is a no cost extension year question. If Federal funds can't be expended after September 30, 2006, is it up to the grantee to pay those staff who are responsible to submit the final, final reports within 90 days following? Or, in fact, can grant money be used to pay for the personnel who will submit the final reports?

Jane Hodgdon Young: Okay. I--actually I want to be cautious here because we're sort of mixing apples and oranges around what's allowable for your no cost extension period versus us talking about the performance report. So that would actually be a question that would be better posed to your Project Officer or, at this time, to--to Michael Wells, stand in for Karen, by e-mail.

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Mavis Kelley: Thank you.

Operator: Ma'am, I show no further questions at this time.

Jane Hodgdon Young: Okay. We'll give it just a minute and--and then if there aren't any other questions then we'll conclude. So let's just give it a minute.

Operator: Yes ma'am. Again ladies and gentlemen, if you would like to ask a question, please press the 1 key at this time. Our next question and pardon me if I pronounce this incorrectly, Ginny Carpenter from Danbury, North Carolina. Your line is open.

Ginny Carpenter: Thank you. You did pronounce it correctly. Thank you very much. I don't have a question, I just want to extend a very personal hello to Michael Wells, and let him know how much we miss him here. I think he knows how much I miss him.

Michael Wells: Hi Ginny.

Ginny Carpenter: Hey Michael, you dog. I would like to say, because this certainly was Michael's baby, that I am extremely proud of the people who have pulled together for us to get this no cost extension and be able to give these programs to our kids and schools for another year.

Michael Wells: It's looking good, Ginny. Doing a good job.

Ginny Carpenter: Well I don't know about that, and I certainly can't do what you did. But it--it was just too good for us to let it ride and not work to get it back in the schools for another year. And we're real proud that we were able to do that and appreciate your help, all of you, in--in making that happen for our kids.

Michael Wells: Okay. Thanks.

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Jane Hodgdon Young: Michael's blushing, by the way.

Ginny Carpenter: And--and well he should.

Jane Hodgdon Young: Thank you.

Ginny Carpenter: You're welcome.

Operator: Ladies and gentlemen, if you would like to ask a question at this time, please press the 1 key. Our next question comes from Michael Shain from Omaha, Nebraska. Your line is open, sir.

Michael Shain: Great, thank you. And I may have missed this in the process, but it's--it's dealing with--with Section C, and it's kind of a formatting question. That when we had sent in the Project Status Reports back in April, we went by the 6 different objectives, and then put sub-points, 1.1, as far as clarifying each of the--some of the performance objectives with that. Could we continue that format? And, in a sense, imbed the--the bulleted points on page 7 and 8 so that we do--as opposed to doing our section by each of the objectives and then going back and--and adding pieces for each of those bulleted points on 7 and 8.

Michael Wells: Report that was submitted in--for the last time was fine. The format that you used there is perfectly okay. The addition this time is using the Section A and picking out one objective per element. But the report that you submitted last time, Michael, and I reviewed that, it's fine. The format is fine, continue to do that the same way.

Michael Shain: And we do want to make sure though, I think, that those bulleted points are--are in that section though.

Michael Wells: Yeah and you can do those as a part of your discussion or follow-up after your objectives have been presented or so forth. The--the format of that is not nearly as formal because it is basically a narrative.

Michael Shain: Great. Thank you.

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Michael Wells: And also I would add, I know that you guys are--are without a Project Director right now, if you have other questions, feel free to give me a call.

Michael Shain: Interim Director right now.

Michael Wells: Or you're--you're doing that?

Michael Shain: Uh-huh.

Michael Wells: Okay. Hadn't heard that. I need to get information from you about that then.

Michael Shain: I think Connie Russell had and Doug Swanson had passed that on, but I think Connie's on the line. She could probably answer that question.

Michael Wells: Okay. That's fine.

Operator: Connie Russell of Beatrice, Nebraska, your line is open.

Michael Wells: Hi Connie.

Connie Russell: Hello. [Unintelligible].

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Michael Wells: I was--I was thinking that they were from the Omaha--that he was from the Omaha site. I know that you're--

Connie Russell: Oh so you know I'm here?

Michael Wells: Know you're there.

Connie Russell: And I'm alive and well.

Michael Wells: Yes doing--

Operator: Our next question comes from Chris Squier of Lawrence, Kansas. Your line is open.

Chris Squier: I was just wondering, since we are now doing an annual report, will we be required to do one at the end of March?

Jane Hodgdon Young: I answered this question a little bit earlier.

Chris Squier: Sorry I missed it.

Jane Hodgdon Young: In the past, we have not asked Safe Schools Healthy Students grantees, in their no cost extension period, to submit a--a long and formal update or performance report, it has been something that has been abbreviated if requested at all. I have to throw in the caveat that it depends on what the Federal Project Officer's assessment of the progress is. If there are some real concerns, then the Project Officer may require that there be a more formal report submitted, but the last couple of years, it has either been something that is much less formal, even submitted electronically by e-mail. Just a--a brief update of what's going on with close out activities and, you know, how things are planning to close out. So it--it hasn't' been something real formal in the past.

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Chris Squier: Thanks.

Operator: Again ladies and gentlemen, to ask a question, please press the 1 key. Ma'am, I show no further questions at this time.

Jane Hodgdon Young: Okay, let's give just a minute and see if anybody else thinks of anything. Okay, well we'll go ahead and wrap up the Safe Schools Healthy Students Performance Report call for fiscal year 2002, and a few 2001 grantees where we're looking for them to submit their--their reports for October 1, 2004 through September 30, 2005. Thank you very much for your time today and for your questions. If you have additional follow-up questions, you should feel free to contact your Federal Project Officer. We will have a transcript that will be available hopefully within a week, maybe 10 days of today's call. It will be sent out to all 2002 and 2000--appropriate 2001 grantees. And--and we would like to put it up also on the Safe Schools Healthy Students Web site. So thank you all and good luck on your work in completing this report.

Operator: Ladies and gentlemen, this concludes today's conference. Thank you for your participation and have a wonderful day. You may disconnect your lines.

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Last Updated on 8/29/2012